PRODUCTIVITY LEAN SERVICES INC. | PRODUCTIVITY EUROPE
The Lean for Administrative Processes Certificate Program is a 5-day fully-accredited program where you will learn how to apply the lean techniques you are using in production to your administrative environment to eliminate backlogs, failure demand (rework) and other inefficiencies while improving customer service and employee satisfaction!
Imagine that you have spent the better part of the past several years implementing Lean in your production environment. You’ve reduced inventory, eliminated various forms of waste, set-up cells, established Kanban routines, improved changeover times, organized by value streams, and established workplace standards and leader standard work. Through all of your efforts, you’ve managed to significantly reduce your lead-times. Great job, right? Well, if you are like many organizations all of the effort you’ve put into streamlining your production processes is most likely being off-set by inefficiencies in your administrative functions.
The compelling business case for applying Lean in your administrative functions: it enables the gains in your production environment to flow through to your bottom line and for the benefits to positively impact your customers.
We developed the Lean for Administrative Processes program to help you get started. This 5-day program teaches 9 foundational Lean techniques and how they fit together to create a systemic process for identifying and eliminating process inefficiencies in your administrative functions.
Discover how Lean can help:
This program is specifically designed to build continuous improvement capacity that will have a profound effect in administrative processes.
Benefits of attending
As a manager you will understand how these principles apply to your department and processes and how you can develop your “leadership legacy” through the implementation of these Lean techniques.
Upon completion of this 5-day program, you will be awarded the Lean Awareness Certificate and earn 4 Continuing Education Units from The Ohio State University.
Vice Presidents, Directors, Managers, Change Agents, and Department Heads in service functions such as:
|• Sales & Marketing||• Human Resources||• Customer Service||• Logistics & Distribution|
|• Operations||• MIS/IT||• R&D||• Finance|
And anyone charged with improving departmental or organizational effectiveness in a service industry organization or the support service functions inside any organization.
Lean and the Customer Experience
This module will introduce the fundamental principles of Lean in a service environment. Participants will learn the cornerstones of a lean system, how lean supports a customer-focused strategy, how to translate lean theory into action, and Lean’s overall impact on quality, cost and security.
High Level Process Mapping – SIPOC
Process mapping is a key technique in a service-based Lean initiative as it helps us “see” the process. This module will introduce you to SIPOC, a process-mapping technique that summarizes process inputs and outputs, making existing processes visual and highlighting inherent wastes. SIPOC stands for Supplier, Input, Process, Output, Customer which forms the columns of the table. Participants will learn how to use the technique to identify improvement opportunities, define project scope and outline project objectives.
Value Demand and Failure Demand
This module will introduce you to the concept of Failure Demand, the non-value-added work generated when you didn’t get it right the first time. Understanding Failure Demand is essential to seeing the enormous potential of improvement that exists in the organization and how Lean can address it. Elimination of Failure Demand creates extra capacity that can be used to get more accomplished with existing resources and generate new revenues for the organization.
Learning to see Waste
Understanding how to identify waste in your processes is the first step to removing it. In this module we will explore the main wastes found in service activities and how one waste often generates another, eventually leading to failure demand. We will explore how Lean techniques address and eliminate these wastes in a holistic way.
Value Stream Mapping for Value Stream Management
This module presents a step-by-step methodology for value stream management (VSM) – the cornerstone to planning and organizing lean activities in all process.
In this module you will learn how to create a value stream map and how to scrutinize the data it reveals to find the weaknesses and wastes within a process. This information will guide your tactical plan for transformation. Using the Value Stream Analysis process, you will discover how to respond to customer demand and its variability; how to transform processes by establishing response models adapted to each type of demand; and how to establish continuous flow in day-to-day operations.
You will see real-life examples from service enterprises, and manufacturing support services.
Workplace & System Organization: 5S’s, Visual Standards and Standardized Work for Process Stability
This module will teach you the objectives and implementation steps for 5S and for developing a visual management system. We explore how a visual system ensures adherence to standards and learn how to share best practices that enable cross-training.
We will understand how this relates to Standard work, central to achieving and sustaining the lean enterprise. Standard work demands adherence to today’s best practices and must be imbedded in all we do, from standard operations in the workplace to standardized policies and procedures. Standard work is a key element in the elimination of waste, reduction of variation, and in achieving balanced and synchronized processes.
In this module, participants will learn a proven methodology to develop standard work routines and how to apply document control and visual workplace principles and techniques to train others in the new best practice, or standard work.
Visual Flow Management
Visual management lies at the heart of lean. In this module we take an in-depth look at the importance of making activities visible, and the development of a visual system that allows managers and team members to manage activities and monitor performance.
Discover different ways of scheduling activities according to specific features of flow and demand. In this interactive module, you will see examples of flow management specific to different process characteristics, and learn how to develop your own perspective and build custom models for your processes.
Examples explored come from finance, IT, healthcare, laboratories, and/or sales. You will understand how to build leading indicators.
Performance Management – KPI’s, creating dashboards
Building on the week’s earlier learning, we will further explore the concepts of leading and lagging indicators, and how to make the link between visual flow management and performance management. You will also examine the construction of visual team boards for team activities, and learn how these help to generate continuous improvement.
Team-Based Problem-Solving and A3
Once teams are engaged in managing their daily activities, they are able to enter into problem solving. A3’s are mechanisms for capturing the Plan-Do-Check-Act cycle on a single sheet of large-format paper. A3 provides a visual that guides progress, incorporates changes to the plan, and fosters communication. Learn how to construct a good A3 and, more importantly, how to use it to manage improvement.
Week in Review
Taking it Back Home: Outlining Your Implementation Roadmap
In this final session we will take a look back at the week, summarizing the key learning points and looking at how the lessons learned can be used to address your business issues. Each participant will work to define next steps that will launch lean initiatives in their work environment.
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Accommodations: A block of rooms is being held for Productivity Inc. Lean Primer attendees at The Blackwell Hotel on The Ohio State University campus. Address: 2110 Tuttle Park Place, Columbus, Ohio 43210.
Productivity Inc. attendees receive a reduced rate of $145.00 per night, single or double occupancy. Rate includes hot buffet breakfast. Please call 614.247.4000 or toll-free 866.247.4003 for reservations, and identify yourself as a Productivity Inc. Lean Primer Certificate program attendee. The special rate will be available until four weeks prior to the event; after this date the hotel cannot guarantee availability.
For more information on The Blackwell Hotel, please visit www.theblackwell.com. The hotel is approximately 8 miles from the Columbus International Airport.
Click here to read a case study on the importance of making processes visible in Issue 22 of our Operational Excellence Newsletter.